Archival Workers Emergency Fund Organizing Committee Annual Report, 2020-2021

Prepared by Anna Clutterbuck-Cook, Katharina Hering, Lydia Tang, and Jennifer Wachtel, April 2021 (Access this report in Word (.docx) or PDF formats)

#AWEfund logo by Carady DeSimone

Overview

In response to the COVID-19 pandemic in the United States, as repositories were closing and many archival workers were losing their jobs or getting furloughed, Jessica Chapel and Lydia Tang began brainstorming for a mutual aid fund for archival workers, noting that SAA had a fund for archival repositories in crisis but not for individual workers. Responding to Jessica Chapel’s posts on social media and professional listservs, a group of volunteer archival workers gathered in March 2020 to create the Archival Workers Emergency Fund (“AWE Fund”). 

After a whirlwind number of days drafting the proposal to the Society of American Archivists (SAA) and with generous seed money from the SAA Foundation, the Fund was established. With the support of over 800 individual donors, 26 SAA Sections, many regional archival and allied nonprofit organizations, collectively we have raised over $140,000 and directly assisted over 176 archival workers in need. This number is simply astounding and it is due greatly to the community rallying around this fund. 

While the AWE Fund itself is administered by the SAA Foundation, the ad hoc AWE Fund Organizing Committee continues to meet regularly to creatively and energetically fundraise, organize discussion panels, and issue surveys tracking the impact of the pandemic on archival workers. 

The Review Committee consisting of members of the Organizing Committee and Foundation Board, created an initial report for the SAA Foundation Board in November 2020 to assess its effectiveness as a fund and successfully advocated for its continuation. This Organizing Committee report overlaps somewhat with content from the SAA report, but is intended primarily to report the activities of the volunteer Organizing Committee over the span of the AWE Fund’s first year and transparently communicate with our colleagues who so generously have made this fund possible. 

Fundraising and Outreach

The principal purpose of the Archival Workers Emergency Fund is to distribute cash grants to archival workers in financial crisis due to COVID-19. Thus, one of the core priorities of the AWE Fund Organizing Committee is to fundraise to ensure donations outpace need. Our goal is that every eligible applicant receives funding and that ideally no applicant must wait longer than two weeks to receive funds. Remarkably, we have been successful in meeting our goals and applicants’ needs.

This is greatly due to the creativity and energy of the Organizing Committee in mobilizing networks of support by compiling a contact list of student chapter organizations, regional archival, vendors and allied nonprofit organizations, to signal boost and donate for the cause. Throughout this process, Carady DeSimone volunteered her talents in graphic design to create the recognizable AWE Fund logo and endearing images for our various fundraising campaigns such as Coffee for Colleagues.

Coffee for Colleagues, Tea on Me graphic by Carady DeSimone

Applications for funding are reviewed by a committee made up of members of the AWE Fund Organizing Committee and the SAA Foundation Board. Applications are reviewed on a weekly basis based on the publicly available rubric. Applications are submitted and reviewed through the SmarterSelect application software used by SAA which protects the privacy of applicants by withholding personally identifying information from Review Committee members. 

As of April 1, 2021, the Archival Workers Emergency Fund Review Committee has approved 176 applicants and disbursed a total of $147,625. Grants are awarded in the amount requested by the applicant, up to $1,000. Currently, applicants are only eligible to receive one grant during the pilot period of the AWE Fund (April 15, 2020 – June 30, 2021). 

Donating to the AWE Fund

Currently, there are two ways to donate to the AWE Fund: 1) through the Society of American Archivists’ website, or 2) through the Coffee for Colleagues (Tea on Me) campaign, hosted at GoFundMe Charity.

Donating Directly to SAA

If donations are made through the SAA website, 100% of the donation goes to the AWE Fund and eventually into the hands of approved applicants. The majority of donations made to the AWE Fund in its first ten months were made through direct donation to SAA. Some of these donations were made by individuals and some were made by regional archival organizations and allied organizations. 

Coffee for Colleagues (Tea on Me) Campaign

Since the SAA interface does not allow for recurring donations, we established a GoFundMe Charity campaign to support this donation approach. The idea is that while making a large donation can be difficult for many individuals, committing to smaller recurring donations is doable and actually more sustainable for the fund. To that end, AWE Fund organizers reached out to GoFundMe and arranged for the minimum recurring donation for our campaign to be reduced from $10 to $5. Currently, Coffee for Colleagues (Tea on Me) brings in $374/month from 30 committed “Caffeinators” (recurring donors) with individual recurring donations tend to range from $5-$25 per month. The GoFundMe Charity platform assesses a 1.9% + $0.30 transaction fee per transaction, which amounts to about 2% of the total raised funds given the average donation amount of $21.00. The remaining 98% of funds donated through the Coffee for Colleagues (Tea on Me) campaign are transferred to SAA on a regular basis. 

AWEF Fund-a-versary birthday graphic by Carady DeSimone

To celebrate the one year anniversary of AWE Fund, the AWE Fund Organizing Committee announced a special birthday campaign in April 2021. Organizers set the goal of $1,000 a month in recurring donations and 100 recurring donors by the end of the AWE Fund’s birthday week, April 8th-15th. The birthday campaign uses the same link as the ongoing campaign and is publicized on the AWE Fund Organizing Committee birthday blog post

Persistent Stitches #Auction4AWEfund Craft Auctions

In July 2020 the AWE Fund Organizing Committee teamed up with the crafting collaborative Persistent Stitches (also run by Anna Clutterbuck-Cook) to host an online auction fundraiser, #Auction4AWEfund. Crafters donated a variety of items to the auction which was held July 1-4, 2020 to coincide with the start of FY21 and the 4th of July holiday weekend. The auction offered 62 items and generated $2,165.50 in donations to the AWE Fund. The success of this event led to a second auction on February 5-10, 2021. The #Auction4AWEfund #Take2 event offered over 70 items and raised an additional $1,312.50 for the fund. 

Archives Dino Auction 4 #AWEfund submission by Sarah McClusky

Surveys

To track the impact of the COVID-19 crisis on archival workers, the AWE Fund Organizing Committee has created and launched two surveys to date. The summary of the summer 2020 survey is available on our website. 

The summary of the second survey will be available on the AWE Fund site later in the spring of 2021.

Question and Answer Panels

Throughout the COVID-19 pandemic, the AWE Fund Organizing Committee has sponsored occasional Question & Answer panels to support outreach, advocacy and networking among archives, museum and library workers.

We are currently accepting self-nominations for speakers for future discussion panels. Applications will be considered on a rolling basis. To self-nominate, please submit this speaker nomination form

“LAM Mutual Aid & Solidarity” (July 2020) featured Callan Bignoli (Protect Library Workers), Anna Clutterbuck-Cook (AWE Fund), John Chrastka (EveryLibrary’s HALO Fund), and Paula Santos (Museum Workers Speak). Panelists discussed mutual aid models of community care and community-building solidarity efforts among library, archives, and museum workers. 

“Making and Talking Money: LAM Salary Transparency” (September 2020) featuring Brenda Flora (Association of Moving Image Archivists Advocacy Committee); Elena Colón-Marrero and Melissa Gonzales (Society of American Archivists Archival Compensation Task Force); and Michelle Millar Fisher (Art + Museum Transparency). Panelists discussed salary transparency efforts within libraries, archives, and museums organizations and spaces. 

“Disclose This! Advancing Disability Awareness in Libraries and Archives” (October 2020) included Jasmine Clark (chair, DLF Digital Accessibility Working Group); Michelle Ganz (chair, SAA Accessibility & Disability Section); and Karina Hagelin (librarian, activist, and organizer). Panelists discussed disability awareness and representation in libraries and archives, the intersection of race and disability, the politics of disclosure, and advocacy for self and others, and answered questions from the audience during the Q&A portion of the event.

In December, we organized “Countering Crises with AWE: The AWE Fund Retrospective” (not recorded). This panel discussion featured members of the Archival Workers Emergency Fund Organizing Committee and recapped the work of the fund organizers and the impact of the AWE Fund within the archival field. Panelists and attendees also discussed ideas for how to evolve the fund sustainably into the future. Panelists included: Jessica Chapel, Anna J. Clutterbuck-Cook, Courtney Dean, and Lydia Tang. Jennifer Wachtel moderated the panel and Sarah McLusky and Steve Duckworth facilitated.  

Recognition and Media Coverage

The AWE Fund was honored by a Society of American Archivists’ Council Resolution in August 2020 and has been featured in the following selected publications:

Peet, Lisa. “Emergency Fund Launches to Help Archival Workers Facing Financial Difficulties During COVID-19.” Library Journal. April 29, 2020. https://www.libraryjournal.com/?detailStory=Emergency-Fund-Launches-to-Help-Archival-Workers-Facing-Financial-Difficulties-During-COVID-19

Ferraiolo, Nicole Kang. “Archival Workers Emergency Fund.” Interview with Jessica Chapel and Lydia Tang. (Re)Collections blog post. CLIR. May 4, 2020. https://www.clir.org/2020/05/archival-workers-emergency-fund/

“Archival Workers Emergency Fund.” Interview with Anna Clutterbuck-Cook and Lydia Tang. Archives in Context. Podcast audio. Season 5, Episode 1. November 25, 2020. https://archivesincontext.archivists.org/2020/11/25/season-5-episode-1-archival-workers-emergency-fund/

Dean, Courtney and Carli Lowe. “Standing Together in Awe.” Issues and Advocacy Section blog post. August 31, 2020. https://issuesandadvocacy.wordpress.com/2020/08/31/icymi-standing-together-in-awe/ 

Future steps

As the pandemic and AWE Fund stretches beyond a single year, the AWE Fund Organizing Committee continues to actively fundraise and search for the next step in its evolution. The initial pilot period was extended by SAA to June 2021 and we look forward with anxious optimism to what lies ahead. The pandemic, exacerbated by concurrent acts of racist violence, natural disasters, employer budget volatility, and continuing inequity relating to contingent and precarious labor practices within the field, demonstrates the ongoing need for this fund and the necessity to advocate for expanding its scope beyond “just” addressing the pandemic. 

Thank you so much for reading our first annual report. This fund has persisted thanks to your support, whether it is monetary donations, crafts, your expertise, and your passion, and the Organizing Committee looks forward to learning and growing together with you in this next year. If you would like to join us, we welcome new members to our team! Join our Google Group (and/or see our welcome document) to attend future Organizing Committee meetings. You can also get in touch with us at awefund@gmail.com.

In solidarity,

The Archival Workers Emergency Fund Organizing Committee

#Auction4AWEfund #Take2 February 5th-10th!

The #Auction4AWEfund #Take2 is now live!

Join us between 6pm ET on Friday, February 5th and 9pm ET on Wednesday, February 10th. We will add new listings throughout the auction period this time, so be sure to check back daily to see what has appeared on the site — and keep an eye on those items you hope to snag for your very own!

Our fundraising goal for this event is $2,500.00.
Every bid and signal boost helps!

#Auction4AWEfund … Take 2!

#Auction4AWEfund logo with “Take 2” added in blocky red letters.

Calling all snowbound and stir-crazy archivists and crafters who support archival workers!

As we head into what is projected to be a difficult and hearbreaking season, in the midst of the raging COVID-19 pandemic here in the United States, the AWE Fund Organizing Committee has, once again, teamed up with the crafting collaborative Persistent Stitches to host a reprise #Auction4AWEfund online auction to benefit the Archival Workers Emergency Fund.

Our July 2020 auction raised $2,165.50 for the fund, with 24 crafters donating 62 items to the auction … we’d love to this amazing group of craftivists back for round two, and hope to see new crafters and their work as well! The auction coordinators are accepting submissions to the auction between now and Monday, February 1st at 11:59pm ET (UTC -5). The auction will take place February 5-10, 2021.

Between April 15 – December 15, 2020 the Archival Workers Emergency Fund approved 161 applications for assistance and disbursed $140,875 in cash grants to archival workers across the country who had been plunged into financial distress due to COVID-19. Initially approved by the Society of American Archivists for a pilot period ending on December 31, 2020 the fund has proven viable and clearly met a need in our community. Therefore, the AWE Fund has been approved for an extension until June 30, 2021 … and we want to ensure the fund will continue to be able to meet the needs of all qualifying applicants with cash assistance as swiftly as possible. You can help!

Submit your hand-crafted items to the auction today!

The auction will accept all items made by donors (excluding food or bath/body products for health and safety reasons). Examples of the type of items you might think of crafting:

  • Greeting cards, bookmarks …
  • Knitted scarves, hats, shawls, socks …
  • Crocheted baby blankets, washcloths, pocketbooks …
  • Jewelry
  • Original artwork in any medium
  • Quilted wall hangings, table runners, pot holders …
  • Cloth napkins, pillow cases, aprons, tote bags …
  • Toys
  • Pottery
  • Woodwork
  • Poetry chapbook, graphic novel, short story collection …

You also can check out the items we featured in our first auction for inspiration. Please let your creativity shine! 

Crafters should submit their items using this online form and will receive an email follow-up to confirm their donation details. Items will be posted to the auction site with a minimum bid. We will contact crafters after the auction closes and the donation is verified, so that they may send their item(s) to the donor(s). Crafters will be responsible for shipping within the United States.

Please direct any questions to auction coordinator Anna Clutterbuck-Cook at persistentstitches@gmail.com

Thank you for considering a donation to the auction, and please share the call widely!

Artwork CC-BY-SA 2020 C. DeSimone.

Be a #Craftivist: Join the #Auction4AWEfund!

Do you make things with your mind, heart, and hands? Do you have a stash of crafting supplies? Whatever your medium, we are calling on you to put your creativity to work on behalf of the Archival Workers Emergency Fund! In less than two months, the AWE Fund has raised nearly $100,000 and disbursed cash grants to over 100 archival workers in crisis due to covid-19. As the end of the fiscal year approaches and many organizations are preparing to implement austerity budgets amidst the pandemic, the AWE Fund Orgaanizing Committee anticipates another wave of need in our community.

The Persistent Stitches #Auction4AWEfund online silent auction will be held July 1-4, 2020 to help us raise the funds to address this need. We are currently recruiting crafters! The deadline to submit items for auction is Monday, June 15th.

Submit your auction items here

We currently have eight crafters with a total of eighteen items ready to list for auction. Our goal is to have no fewer than 30 crafters with a total of at least 50 items on offer, raising no less than $3,000 during the four-day auction. Can you help us? 

  • Create items to donate for auction!
  • Spread the word far and wide through your networks!
  • Save those auction dates and prepare to signal boost our craftivists‘ offerings!

Questions? Reach out to the auction coordinator Anna Clutterbuck-Cook at persistentstitches@gmail.com.

Call for Crafters: Persistent Stitches’ #Auction4AWEfund!

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Calling all crafty archivists and crafters who support archival workers! The crafting collaborative Persistent Stitches and the AWE Fund Organizers have teamed up to host an online silent auction July 1-4, 2020.

As the covid-19 pandemic unfolds across the United States, many cultural heritage institutions and other organizations that employ archival workers have reduced staffing, pay, and hours, throwing many households into financial chaos. Administered through the Society of American Archivists Foundation, the Archival Workers Emergency Fund was created to provide mutual aid grants of up to $1,000 to U.S. archival workers in acute financial crisis. Since it was launched on April 15th, the fund has provided cash assistance to 88 individuals. We anticipate that, as the economic impact of this crisis continues, many more colleagues will be in need of aid. If you are a crafty archivist or a crafter who would like to support archival workers with your creativity and labor, please consider donating your work to our silent auction!

The deadline for submission of items for auction is Monday, June 15th at 11:59pm ET (UTC -5). 

The auction will accept all handcrafted items (excluding food or bath/body products for health and safety reasons). Examples of the type of items you might think of crafting:

  • Greeting cards
  • Knitted scarves, hats, shawls, socks …
  • Crocheted baby blankets, washcloths, pocketbooks …
  • Jewelry
  • Original artwork in any medium
  • Quilted wall hangings, table runners, pot holders …
  • Cloth napkins, pillow cases, aprons, tote bags …
  • Toys
  • Pottery
  • Woodwork
  • Poetry chapbook, graphic novel, short story collection …

… please let your creativity shine! 

We ask that the item(s) be completed at the time of submission to ensure prompt delivery following confirmation of the winning bidder’s donation to the Archival Workers Emergency Fund. 

Crafters should submit their items using this online form and will receive an email follow-up to confirm their donation details. Items will be posted to the auction site with a minimum bid. We will contact crafters after the auction closes and the donation is verified, so that they may send their item(s) to the donor(s).

Please direct questions to auction coordinator Anna Clutterbuck-Cook at persistentstitches@gmail.com

Thank you for considering a donation to the auction,
and please share the call widely!

Artwork CC-BY-SA 2020 C. DeSimone.